Mena vs Excel
Still Managing Your Practice with Excel?
Most psychologists still rely on Excel, paper, and manual workflows to run their practice. See what you're missing in time savings, security, and quality of care.
| Feature | Mena.ai | Excel / Manual Workflows |
|---|---|---|
| AI Clinical Notes | Auto-generated from session audio | Written manually after each session |
| Session Recording & Transcription | Built-in recording with automatic transcription | Not available |
| Automated Scheduling | Patient self-booking, automatic reminders | Manual calendar, reminders via WhatsApp/SMS |
| Billing & Invoicing | Automated invoicing with tax compliance | Manual invoicing through tax portal |
| GDPR Compliance | Field-level encryption, digital consent, access logs | No encryption, shared files without access control |
| Patient Portal | Dedicated patient app with exercises and messaging | Does not exist |
| Outcome Tracking | Automated validated questionnaires (PHQ-9, GAD-7), progress charts | Possible with formulas, but time-consuming and error-prone |
| Crisis Alerts | Automatic risk detection from patient responses | Not available |
| Time Tracking | Automatic session duration logging | Manual logging, easy to forget |
| Data Backup | Automatic daily backups, encrypted in the cloud | Depends on manual backups or local disk |
| Multi-Device Access | Access from any device with a browser | Possible with OneDrive/Google Drive, but limited |
| Professional Collaboration | Secure case sharing between clinic colleagues | File sharing without permission controls |
| Monthly Cost | Starting at ~€30/month | Free or included with Microsoft 365 |
| Ease of Adoption | 1-2 week learning curve | Familiar interface, you already know how to use it |
AI Clinical Notes
Mena.aiYesAuto-generated from session audio
Excel / Manual WorkflowsNoWritten manually after each session
Session Recording & Transcription
Mena.aiYesBuilt-in recording with automatic transcription
Excel / Manual WorkflowsNoNot available
Automated Scheduling
Mena.aiYesPatient self-booking, automatic reminders
Excel / Manual WorkflowsPartialManual calendar, reminders via WhatsApp/SMS
Billing & Invoicing
Mena.aiYesAutomated invoicing with tax compliance
Excel / Manual WorkflowsPartialManual invoicing through tax portal
GDPR Compliance
Mena.aiYesField-level encryption, digital consent, access logs
Excel / Manual WorkflowsNoNo encryption, shared files without access control
Patient Portal
Mena.aiYesDedicated patient app with exercises and messaging
Excel / Manual WorkflowsNoDoes not exist
Outcome Tracking
Mena.aiYesAutomated validated questionnaires (PHQ-9, GAD-7), progress charts
Excel / Manual WorkflowsPartialPossible with formulas, but time-consuming and error-prone
Crisis Alerts
Mena.aiYesAutomatic risk detection from patient responses
Excel / Manual WorkflowsNoNot available
Time Tracking
Mena.aiYesAutomatic session duration logging
Excel / Manual WorkflowsPartialManual logging, easy to forget
Data Backup
Mena.aiYesAutomatic daily backups, encrypted in the cloud
Excel / Manual WorkflowsPartialDepends on manual backups or local disk
Multi-Device Access
Mena.aiYesAccess from any device with a browser
Excel / Manual WorkflowsPartialPossible with OneDrive/Google Drive, but limited
Professional Collaboration
Mena.aiYesSecure case sharing between clinic colleagues
Excel / Manual WorkflowsNoFile sharing without permission controls
Monthly Cost
Mena.aiPartialStarting at ~€30/month
Excel / Manual WorkflowsYesFree or included with Microsoft 365
Ease of Adoption
Mena.aiPartial1-2 week learning curve
Excel / Manual WorkflowsYesFamiliar interface, you already know how to use it
Why Switch from Excel to Mena?
It's not just about technology — it's about reclaiming your time to do what truly matters: caring for your patients.
Save 10+ Hours per Week
Automatic clinical notes, self-service scheduling, and integrated invoicing eliminate the admin tasks that eat into your evenings and weekends.
GDPR Without the Worry
Patient data in Excel doesn't meet GDPR requirements. Mena provides field-level encryption, digital consent forms, and access logs — all included.
Pays for Itself with 1 Extra Session
At ~€30/month, Mena costs less than a single session. The time you save lets you see more patients or simply have more time for yourself.
Ready to Leave Excel Behind?
Try Mena free for 14 days. No credit card, no commitment. Migrate at your own pace.