Side-by-side comparison
Mena vs Keymaster
Psychology-specific AI vs multi-sector operational ERP
Keymaster is a Portuguese operational ERP used across roughly 19 sectors, from auto repair shops to hairdressers, with psychology and mental health as one vertical. Mena is built only for psychology practice: it records and transcribes the session, drafts the note, and recalls context across sessions. Keymaster's public pages state no AI features.
Last updated: August 17, 2026
Feature comparison
Where each product is strong, based only on what each vendor publishes on its own site.
| Feature | Mena.ai | Keymaster |
|---|---|---|
| Clinical documentation | ||
| AI-Drafted Clinical Notes | Yes | Not stated |
| Session Recording & Transcription | Yes | Not stated |
| Session Analysis (CBT) | Yes | Not stated |
| Cross-Session Clinical Memory | Yes | Not stated |
| Psychology-Specific Clinical Documentation | Yes | Not stated |
| Practice management | ||
| Online Scheduling | Yes | Yes |
| Built-in Video Sessions | Yes | Partial |
| Patient App / Portal | Yes | Yes |
| Automatic SMS Reminders | Yes | Yes |
| Team & Clinic Management | Yes | Yes |
| ERP Back Office (Quotes, Credit Notes, Stock) | Not stated | Yes |
| Multi-Sector Support Beyond Healthcare | Not stated | Yes |
| Portugal & compliance | ||
| Portuguese AT-compliant invoicingBoth reach compliance through certified third-party software: Mena via Cegid Vendus, Keymaster via Sage One, Moloni Flex or Moloni Pro. | Yes | Yes |
| Automatic filing with the AT portal | Yes | Not stated |
| Stated Encryption of Clinical Notes | Yes | Not stated |
| Stated GDPR / RGPD Compliance | Yes | Not stated |
| Stated EU Data Residency | Yes | Not stated |
| Plans & pricing | ||
| Publicly Published Pricing | Yes | Not stated |
| Free Trial Length | 14 days | Not stated |
| Starting Price | €39.99/mo | Not published |
Clinical documentation
- AI-Drafted Clinical Notes
- Mena.aiYesKeymasterNot stated
- Session Recording & Transcription
- Mena.aiYesKeymasterNot stated
- Session Analysis (CBT)
- Mena.aiYesKeymasterNot stated
- Cross-Session Clinical Memory
- Mena.aiYesKeymasterNot stated
- Psychology-Specific Clinical Documentation
- Mena.aiYesKeymasterNot stated
Practice management
- Online Scheduling
- Mena.aiYesKeymasterYes
- Built-in Video Sessions
- Mena.aiYesKeymasterPartial
- Patient App / Portal
- Mena.aiYesKeymasterYes
- Automatic SMS Reminders
- Mena.aiYesKeymasterYes
- Team & Clinic Management
- Mena.aiYesKeymasterYes
- ERP Back Office (Quotes, Credit Notes, Stock)
- Mena.aiNot statedKeymasterYes
- Multi-Sector Support Beyond Healthcare
- Mena.aiNot statedKeymasterYes
Portugal & compliance
- Portuguese AT-compliant invoicingBoth reach compliance through certified third-party software: Mena via Cegid Vendus, Keymaster via Sage One, Moloni Flex or Moloni Pro.
- Mena.aiYesKeymasterYes
- Automatic filing with the AT portal
- Mena.aiYesKeymasterNot stated
- Stated Encryption of Clinical Notes
- Mena.aiYesKeymasterNot stated
- Stated GDPR / RGPD Compliance
- Mena.aiYesKeymasterNot stated
- Stated EU Data Residency
- Mena.aiYesKeymasterNot stated
Plans & pricing
- Publicly Published Pricing
- Mena.aiYesKeymasterNot stated
- Free Trial Length
- Mena.ai14 daysKeymasterNot stated
- Starting Price
- Mena.ai€39.99/moKeymasterNot published
Comparison based on Keymaster's own public pages (keymaster.pt), read on 17 August 2026. "Not stated" means the capability is not documented publicly — it is not a claim that the capability is absent. Keymaster's three core plans show placeholder prices, so its price is recorded as not published. Please verify current details with each vendor.
Two approaches
A horizontal platform and a clinical one
Keymaster runs the operations of a business, and psychology is one of many sectors it configures itself for — its core record is a digital work order renamed as a clinical file. Mena does one job: the clinical record of a psychology session. If your bottleneck is stock, suppliers and quotes, Keymaster is the broader tool.
Keymaster strengths:
- Full back-office ERP: quotes, invoices, credit notes, suppliers, purchases, inventory and stock
- A free branded client app included in every module, where patients book, pay and view invoices and clinical history
- 15 users included in every plan, so reception and multi-clinician seats cost nothing extra
- A documented route to SAF-T through its integrated invoicing software (Sage One, Moloni Flex, Moloni Pro)
- Established Portuguese vendor with a published legal entity, phone support and named clinic case studies
- Operational depth: permissions, action logging, room and equipment management, printable service orders
Mena strengths:
- An AI clinical assistant that drafts your session note for review
- Automatic session recording with real-time transcription
- CBT session analysis that organizes the themes and thinking patterns you note
- Cross-session clinical memory that recalls your earlier notes as you prepare
- Built only for psychology, with psychology-specific templates and validated questionnaires
- Stated EU data residency, with GDPR and EU AI Act alignment
When Mena fits
When Mena is the right fit
Keymaster suits a clinic that wants one system for its whole operation, including stock, suppliers and invoicing across several business lines. Mena suits a psychology practice whose costliest hour is the one spent writing notes.
- A clinical record, not a renamed work order
- Keymaster's clinical file is the same digital work order it gives auto shops and salons, relabelled per sector. Mena's record is designed around a therapy session from the start.
- The note is drafted for you
- Mena captures the session and prepares a summary you review and approve, so writing up takes minutes instead of evenings. You remain the author of every clinical judgement.
- Built for one profession
- Psychology-specific templates, validated questionnaires such as PHQ-9 and GAD-7, and cross-session clinical memory. Keymaster's public pages state no session notes, note templates or psychometric instruments.
- EU data residency, stated
- Mena stores data in the European Union and is aligned with GDPR and the EU AI Act, with transparent AI usage and audit logs. Keymaster's marketing makes no GDPR claim; its privacy policy positions it as a processor acting on the clinic's instructions.
Questions
Frequently Asked Questions
- What is Keymaster and who is it for?
- Keymaster is a Portuguese modular operational ERP from Acordo Certo 2, Unipessoal Lda in Cascais. It serves roughly 19 sectors, including auto repair shops, salons, veterinary clinics and equestrian centres, with psychology and mental health added as a vertical in July 2024. It covers scheduling, clinical files, invoicing, stock and a free client app.
- Does Keymaster include AI clinical notes or transcription?
- Keymaster's public pages state no AI features. Its "Módulo Inteligência de Negócio" is business intelligence, priced at €40 per month and marked as coming soon rather than available. Mena records and transcribes the session, drafts the note for your review, and recalls context from earlier sessions. Clinical decisions always remain yours.
- Is Keymaster built specifically for psychologists?
- Not exclusively. Psychology is one sector page over a shared platform, and Keymaster's own homepage calls the core record a "Folha de Obra Digital/Ficha Clínica Digital" — a digital work order that is renamed per sector. We found no psychology note templates or psychometric instruments stated on its site.
- How does invoicing compare?
- Both route Portuguese fiscal compliance through certified third-party software: Mena through Cegid Vendus, Keymaster through Sage One, Moloni Flex or Moloni Pro. Neither is more compliant than the other. What differs is automation, because Mena generates the fiscal document and communicates it to the AT portal without a manual step.
- How much does Keymaster cost?
- Keymaster does not publish its core plan prices. On its pricing page, all three main plans show placeholder dashes rather than figures, so a quote is required, and no trial length is stated. Mena's paid plans start at €39.99 per month with a 14-day free trial and no credit card required.
- Does Keymaster include built-in video sessions?
- Not natively. Keymaster describes the option of generating video calls through Google Meet, Microsoft Teams or Zoom, so the session runs in a third-party tool. Mena includes video sessions inside the clinical workflow, with recording and transcription attached to the session record.
See what Mena adds to a psychology practice
Start a 14-day free trial, no credit card required. Your data stays in the EU, and the AI clinical layer is included in every paid plan.