Scheduling, billing, and invoicing that runs itself
Mena chains scheduling, billing, and fiscal invoicing into one hands-off workflow. A booked appointment automatically triggers the payment request, the billing record, and the invoice filed with finances. You focus on the session.
Last updated: April 19, 2026
Practice efficiency
Less time on admin
Everything You Need to Run Your Practice
From appointment scheduling to payment processing, our integrated system handles all your administrative needs with security and compliance.
Advanced Appointment Scheduling
Comprehensive calendar management with Google Calendar and Microsoft Outlook integration, automated reminders, and intelligent conflict detection for seamless appointment coordination.
| Invoice | Patient | Amount | Date | Status |
|---|---|---|---|---|
| INV-001 | Sarah Mitchell | €75.00 | Mar 28 | Paid |
| INV-002 | Michael Chen | €75.00 | Mar 30 | Sent |
| INV-003 | Anna Foster | €90.00 | Mar 25 | Paid |
| INV-004 | Ryan Adams | €75.00 | Mar 15 | Overdue |
| INV-005 | Beth Sullivan | €75.00 | Apr 1 | Draft |
Flexible Billing & Payment Processing
Payment processing, supporting the management of all clients' payments through the platform with invoicing or invoice-only workflows for maximum flexibility.
| Invoice | Patient | Amount | Date | Status |
|---|---|---|---|---|
| INV-001 | Sarah Mitchell | €75.00 | Mar 28 | Paid |
| INV-002 | Michael Chen | €75.00 | Mar 30 | Sent |
| INV-003 | Anna Foster | €90.00 | Mar 25 | Paid |
| INV-004 | Ryan Adams | €75.00 | Mar 15 | Overdue |
| INV-005 | Beth Sullivan | €75.00 | Apr 1 | Draft |
Automated Invoice Generation
Smart invoice creation with customizable templates, automatic recurring billing, and comprehensive financial reporting for streamlined revenue management.
| Invoice | Patient | Amount | Date | Status |
|---|---|---|---|---|
| INV-001 | Sarah Mitchell | €75.00 | Mar 28 | Paid |
| INV-002 | Michael Chen | €75.00 | Mar 30 | Sent |
| INV-003 | Anna Foster | €90.00 | Mar 25 | Paid |
| INV-004 | Ryan Adams | €75.00 | Mar 15 | Overdue |
| INV-005 | Beth Sullivan | €75.00 | Apr 1 | Draft |
Financial Analytics & Reporting
Real-time revenue tracking, payment analytics, and detailed financial reports to help you understand and optimize your practice's financial performance.
Advanced Scheduling Made Simple
Intelligent calendar management with automated workflows that save time and reduce administrative burden.
Intelligent Calendar Management
Set working hours, time blocks, and availability preferences with automatic conflict detection and buffer time management.
Automated Appointment Reminders
Reduce no-shows with customizable email and SMS reminders sent automatically before appointments.
Calendar Integration
Two-way sync with Google Calendar and Microsoft Outlook, ensuring your schedule is always up-to-date across all platforms.
Patient Self-Scheduling
Allow patients to book, reschedule, or cancel appointments through the secure patient portal with therapists' real-time availability.
Flexible Payment Processing Options
Choose the payment model that works best for your practice.
Invoice-Only Mode
Generate professional invoices without payment processing
- Professional invoice generation
- Manual payment tracking
Full Payment Processing
Complete payment processing with automatic collection
- Credit/debit card processing
- Apple Pay & Google Pay support
- MB WAY integration and many others
- Patient payment choice
- Instant payment confirmation
- Automated payment retries
- Real-time revenue tracking
- Automatic receipt generation
- Customizable invoice templates
- Mixed payment tracking
- Unified financial reporting
- Flexible configuration
- Complete audit trail
Secure Financial Management
Enterprise-grade payment processing with flexible billing options and comprehensive security for your practice.
Secure Payment Processing
Integrated payment processing with enterprise-grade security, flexible revenue sharing, and instant payouts for your practice.
Automated Revenue Tracking
Real-time financial analytics with detailed reporting on revenue, payment trends, and practice performance metrics.
GDPR Compliant Processing
Enterprise-grade security with full GDPR compliance for all financial data and payment processing activities.
Seamless End-to-End Workflow
From appointment booking to payment collection, every step is automated and integrated.
Schedule & Book
Patients book appointments through the portal or therapists schedule directly with intelligent conflict detection.
Session Delivery
Conduct therapy sessions with automatic attendance tracking and session note integration for billing accuracy.
Automatic Billing
System generates invoices automatically based on completed and paid sessions, with customizable billing rules and rates.
Payment Processing
Secure payment collection or invoice delivery for manual payment, with automated follow-ups.
Comprehensive Financial Analytics
Track revenue, monitor payment trends, and generate detailed financial reports to optimize your practice's performance.
Monthly Revenue
€4,250
Example dashboard
Appointments
89
8 pending payment
Payment Rate
96%
Sample data
Enterprise-Grade Security & Compliance
Your financial data and patient information are protected with GDPR-compliant safeguards: AES-256 field-level encryption, TLS 1.3 in transit, immutable audit logs, EU-hosted infrastructure, and Stripe's PCI DSS Level 1 certification for payments.
GDPR Compliant
AES-256 field-level encryption, TLS 1.3 in transit, per-tenant encryption keys, immutable audit logs, and EU-hosted infrastructure.
End-to-End Encryption
All payment data encrypted in transit and at rest.
PCI DSS Compliant
Stripe's Level 1 compliance for payment security.
Frequently Asked Questions
Everything you need to know about our scheduling, billing, and invoicing system.
Build a Complete Practice Ecosystem
Extend scheduling and billing with clinical workflows, patient engagement, and AI-powered insights.
Ready to Transform Your Practice Administration?
Join mental health professionals across Europe who've streamlined their practice management with Mena's integrated scheduling and billing system.